MN - REAL ESTATE AND PROPERTY MANAGEMENT ADMINISTRATOR - REF3655F

Company Description

ABOUT US:

At Dungarvin, we are more than a provider of support services; we’re a mission-driven team rooted in respect, inclusion, and person-centered care. Since 1976, we’ve been dedicated to enhancing the quality of life for people with intellectual and developmental disabilities, including those with mental health, behavioral, or complex medical needs. 

Our mission is simple but powerful: respecting and responding to the choices of people in need of supports. This mission guides everything we do; from creating individualized service plans to building strong partnerships with families, teams, and communities. 

As a Dungarvin employee, you’ll be at the heart of that mission. You’ll help people live meaningful lives on their own terms; supporting their goals, honoring their choices, and empowering their independence. 

With services in 15 states, our team is united by a shared commitment to making a real difference; one person, one voice, one choice at a time. 

Join our nationwide family and let us help you achieve your unique goals and dreams. 

WE OFFER: 

• Compensation: $28.50/hour Fixed Rate
• Work Environment: Onsite, in Mendota Heights Office. 
• Team Culture: Join a collaborative, detail-oriented team that values organization, accountability, responsiveness, and partnership.
• Work Schedule: Typically, 8 AM – 5 PM CST, flexibility available; some travel required. 
• Retirement Savings: 401 K plan with up to 3% employer match after one year of service. 
• Time Away: PTO that increases with tenure, PTO donation options, and paid sick leave  
• Insurance & Health: Medical, dental, and vision coverage (including dental for domestic partners), pet insurance, supplemental insurance options, and flexible spending and health savings accounts (FSA and HSA). Plus, 100% company-paid long-term disability and life insurance.
• Employee Perks: National Brand Discounts, Employee Referral Program, Employee Assistance Program and access to Tapcheck (get 50% of your pay before payday)  
• Job Mobility: Opportunities within Dungarvin’s 15 states of service 
• Mileage Reimbursement: $0.50 per mile  

Job Description

Job Summary 

As the Real Estate & Property Management Administrator, you will provide high-level administrative and operational support to the Director of Real Estate, serving as a key liaison between tenants, vendors, brokers, and internal stakeholders. This role supports both residential and commercial properties across multiple states and plays a critical role in keeping property operations organized, compliant, and running smoothly.

You will work across property management, real estate brokerage support, and light bookkeeping functions, making this an ideal role for someone who thrives in a fast-paced environment, enjoys variety in their work, and takes pride in accuracy, organization, and follow-through.

WHAT YOU'LL DO:

Property Management Administration 

• Support day-to-day residential and commercial property management activities across multiple states 
• Serve as a first point of contact for tenants and vendors, handling incoming communications with professionalism and urgency 
• Assist with lease administration, including organizing, maintaining, and auditing lease documents and files 
• Track rents, expenses, loan payments, and commissions using designated software to ensure accuracy 
• Coordinate vendor and contractor relationships, including onboarding, vetting, and ongoing communication 
• Support inspections, compliance requirements, and emergency property-related issues as they arise 

Broker & Listing Support 

• Act as the primary point of contact for Residential MLS systems, including setting up searches, tours, and market research 
• Manage activity within MNCAR for commercial listings, market searches, and marketing efforts 

Bookkeeping & Financial Support 

• Track invoices, process payments upon approval, and maintain accurate financial records 
• Assist with income and expense tracking, reporting, and partner distributions 
• Coordinate property tax payments and ensure continuity of property insurance coverage 
• Prepare year-end income and expense reports for tax accountant submission

Qualifications

MUST-HAVE: 

• Experience: 3 years of administrative coordination or support experience in real estate, property management, or a related field. 
• Technical Proficiency: Proficiency in Microsoft Excel, Word, and Microsoft Office 
• Money Management: Ability to support both operational and financial aspects of real estate management. 
• Project Management: Experience in real estate coordination, property management, real estate administration, or executive assistance. 

NICE-TO-HAVE:

• Professional certifications: Intuit QuickBooks Certified User Certificate, Microsoft Excel Certification
• Real Estate Systems & Tools: Experience with QuickBooks, Yardi, MLS systems, or MNCAR. 
• Education: Bachelor’s degree in Business, Real Estate, or a related field. 
• Prior experience supporting multi-state property portfolios. 

Additional Information

SKILLS CRITICAL FOR SUCCESS: 

• Organization & Project Management: Manages multiple properties, priorities, deadlines, and documentation with accuracy and efficiency.
• Communication & Relationship Building: Builds strong working relationships with tenants, vendors, brokers, contractors, and internal partners through clear, professional communication.
• Problem Solving & Responsiveness: Handles day-to-day issues, urgent property needs, and unexpected challenges calmly while identifying practical solutions.
• Attention to Detail & Accuracy: Ensures leases, financial tracking, reports, and records are complete, accurate, and well-maintained.
• Adaptability & Change Agility: Thrives in a dynamic environment with shifting priorities, new properties, and evolving business needs.
• Customer Service Mindset: Customer Service Mindset: Professional, responsive, and solutions-oriented with tenants, vendors, and brokers 
• Independent Judgment & Accountability: Works independently, takes ownership of tasks, and follows through to completion.
• Confidentiality & Professionalism: Handles sensitive financial, lease, and business information with discretion and integrity.

WHY YOU’LL LOVE THIS ROLE: 

This role offers meaningful variety, no two days are the same. You’ll gain exposure to all sides of real estate operations while working closely with experienced leadership who values trust, accountability, and results. If you enjoy being the go-to person, staying organized, and seeing the direct impact of your work, this role provides both stability and opportunity to grow. 

Important Information

At Dungarvin, diversity and inclusion are a part of what makes our organization strong. Together, we can continue to work towards an inclusive culture that supports our employees and persons served. Dungarvin is an affirmative action and equal opportunity employer.

The deadline for internal applications is set for two weeks from the date of the job posting.

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01/19